Office hoteling software, also known as desk booking software or desk reservation software, is a tool that allows employees to reserve a desk or workspace for a specified period of time. This type of software is typically used in flexible work environments where employees are not assigned a specific desk or workspace, but instead can choose where they work on a given day.
There are many different office hoteling software options available on the market, each with their own features and capabilities. Some popular options include:
- Robin: This software allows employees to reserve desks, conference rooms, and other resources from their computer or mobile device. It also includes features like automatic check-in and wayfinding to help employees find their reserved spaces.
- Condeco: Condeco offers desk and meeting room booking software, as well as tools for managing visitor registration and workspace utilization. It includes real-time occupancy data and analytics to help organizations optimize their space usage.
- Deskflex: DeskFlex office hoteling software uk, desk booking software uk, hot desking software and online room scheduling software system offers you customisation adaptability
- Teem: Teem’s software includes desk and conference room booking, as well as tools for managing visitor check-in and office analytics. It also integrates with popular calendar tools like Outlook and Google Calendar.
- Skedda: Skedda is a web-based software that allows users to book and manage workspaces, equipment, and resources. It includes features like automatic approval workflows and integration with popular payment gateways.
When selecting an office hoteling software, it’s important to consider factors like ease of use, scalability, and integration with other tools and systems. It’s also a good idea to involve employees in the selection process to ensure that the software meets their needs and preferences.
How office hoteling software Works
Office hoteling software typically works by allowing employees to reserve a desk or workspace for a specified period of time, usually through an online interface or mobile app. Here are the basic steps involved in using office hoteling software:
- Employee logs in: The employee logs into the office hoteling software using their computer or mobile device.
- Desk search: The employee searches for available desks or workspaces in the office using the software’s search function. They may be able to filter by location, amenities, or other criteria.
- Desk reservation: Once the employee finds an available desk or workspace that meets their needs, they can make a reservation for a specific time period, such as a half-day or full day.
- Check-in: When the employee arrives at the office, they can check in to their reserved desk or workspace using the software. This may involve scanning a QR code or entering a code on a keypad.
- Desk release: When the reservation period is over, the employee releases the desk or workspace back into the pool of available spaces using the software. This ensures that the space is available for other employees to reserve.
In addition to desk reservation and check-in/check-out features, many office hoteling software solutions also offer reporting and analytics tools that allow organizations to track space utilization and optimize their office layouts. Some software may also integrate with other tools and systems, such as room scheduling software, calendaring tools, and digital signage.
